College of Traditional Chinese Medicine Practitioners and Acupuncturists of British Columbia

EGM Supplemental Q&A

August 17, 2017

After the positive response we received from the Answers to Questions Arising from EGM the College is providing a second set of Answers to additional questions that we have received from registrants.

What is the role of the College?

The College is the official professional regulatory authority that regulates the practice of traditional Chinese medicine (TCM) and acupuncture in the province of British Columbia. The College serves and protects the public interest by regulating and advancing safe, ethical and quality traditional Chinese medicine practice in British Columbia. This is done by registering practitioners of TCM and acupuncture in BC to ensure they have the education and training necessary to provide safe and professional care.

The College’s first duty is to serve the public interest, and that is achieved by registering practitioners and regulating their practice. This regulation means ensuring practitioners abide by legal and regulatory standards while maintaining the educational and training standards of the College, and responding to any complaints from the public. Through diligent self-regulation, the College is able to maintain high levels of professionalism, training and public trust in TCM and acupuncture.

Why is self-regulation important?

Self-regulation, delivered through the College of Traditional Chinese Medicine Practitioners and Acupuncturists of British Columbia, helps to build public trust in the professionalism of TCM and acupuncture. It is a privilege granted by the Province of British Columbia to TCM practitioners and acupuncturists. Self-regulation allows practitioners to play an active role in their profession through the AGM, Board and Committee representation and active engagement with the College; and it ensures consistent and safe care is delivered by registrants with the same educational and ethical training.

Because self-regulation is a privilege, if the Province of BC determines that the College is not able to provide consistent regulation, or that internal issues at the College are undermining the College’s ability to protect the public interest, it is possible that self-regulation may be taken away. That would result in non-practitioners regulating the profession and determining the educational and professional standards for practitioners. It also has the potential to undermine public confidence in the professionalism and efficacy of TCM and acupuncture.

What is not the role of the College?

The College’s first duty is serving the public interest. This means that the College is responsible for establishing the legal and regulatory framework that TCM practitioners and acupuncturists operate within and is accountable to the provincial government and the public. It is not the role of the College to advocate for the profession or to promote or market the profession.

Why should I attend the EGM?

The EGM was scheduled as a result of a petition put forward by a small group of individuals including a now-former CTCMA Board member. The College respects the rights of registrants to engage with the College, and we would like to encourage all registrants to attend the meeting and play an active role in shaping the future of their College and the TCM profession in British Columbia.

The resolutions that will be discussed at the EGM were put forward by the same group of individuals who requested the EGM. The College strongly encourages all registrants to either attend the EGM on August 29th (more details can be found here) or designate a proxy to vote on your behalf (learn how to designate a proxy here).

There were only two resolutions on the original petition calling for an EGM, how did additional resolutions get added?

On July 13, 2017 registrants received notice of two resolutions. Registrants were given notice on August 11, 2017 that three additional resolutions will be voted on at the EGM for a total of five resolutions. All the resolutions that will be discussed at the EGM were put forward by the same group of individuals who requested the EGM.

College bylaws allow for any 10 registrants to deliver written notice to the registrar requesting the introduction of a resolution at least 30 days prior to an annual or extraordinary general meeting. On receipt of that notice, and at least 14 days prior to the date of that meeting, the registrar must deliver a notice and copy of the resolution to registrants.

The additional resolutions were added as per the above bylaws. To see the resolutions and details about the EGM, please click here.

I want to vote at the EGM, but cannot attend in person. How can I make sure my vote is cast?

If you cannot attend the EGM in person, you can designate a proxy to vote on your behalf. Designating a proxy voter is a quick and simple process. Just complete a one-page form. The form and detailed instructions can be found here. The completed form must be received by the College six days prior to the EGM, so make sure you complete the form as soon as possible.

Prior to the EGM, ensure you read the resolutions to be discussed at the EGM (found here) and inform your proxy how you would like them to vote at the EGM.

How will the voting process work at the EGM?

Special Resolution #1 and #2 will be voted on through a ballot system. If you have designated a proxy voter, they will be able to cast your ballot for you.

For general Resolutions #1, #2, and #3, votes will be cast by raised hands. To ensure proxy voters can cast multiple votes, all eligible voters will be given voting cards to raise in support of a resolution. So if an eligible registrant is a designated proxy voter for three registrants, they will receive four cards with which to indicate support for four votes.

Where can I find additional information on the EGM and the resolutions?

The CTCMA website has additional information on the EGM and the resolutions.

Notice of the EGM, including the motions to be discussed, can be found here.

An additional Q&A that addresses specifics related to the resolutions can be found here.