The Quality Assurance Committee is responsible for administering a continuing competency program in order to promote high practice standards amongst registrants. Registrants should ensure that they are in compliance each year with the program requirements, and keep a record of their activities over the year for ease of record production in the event that they are chosen as part of the annual audit.
Program Requirements ▶ ▼
The specific requirements of the CE Program are set out in the following document.
In the 2-year reporting period, a minimum of 6 out of 50 hours have to be in person (face-to-face) and they may be activities under categories A and/or C. A minimum of 4 hours must focus on ethical practice.
Compliance with the Continuing Competency Requirements Policy is required for renewing registration with the College.
Category A includes “direct participatory, formal programs” that include live in-person interactive workshops, seminars, or training when attendance is taken and monitored; or electronically offered continuing education when attendance is taken and monitored and when there is an assessment tool for the course.
Category B includes “self study” such as review of academic journals, professional publications, bylaws and standards, and include online and distance learning courses and webinars when no attendance is taken and/or when no assessment tool is available.
Category C includes “structured interactive activities” which can be regularly scheduled or routine consultations with peers or case conferences.
Activity Log ▶ ▼
Reporting Cycle ▶ ▼
Registrants are required to complete 50 hours of continuing education activities during each 2-year reporting cycle. Please check your initial registration approval letter to find when your reporting cycle starts. At the annual registration renewal do you report in an EVEN year (i.e. 2012, 2014, 2016) or in an ODD year (i.e. 2013, 2015, 2017)?
The following is an example of when the CE report is required for registrants who report in an EVEN year, i.e. if you first reported in 2006
- April 1, 2006 - March 31, 2008: complete CE for renewal April 1, 2008
- April 1, 2008 - March 31, 2010: complete CE for renewal April 1, 2010
- April 1, 2010 - March 31, 2012: complete CE for renewal April 1, 2012
You are not permitted to carry hours forward into the next reporting period. You are required to complete all 50 hours within the 2-year reporting period.
If you do not know whether you report in an odd or even year, you may request that information by sending an email/letter to the College.
Instructors, Courses and Hours ▶ ▼
CE courses must be delivered by qualified instructors/lecturers, i.e.
- Instructors/lecturers must have at least 7 years experience OR a university degree plus 3 years experience
- Instructors must have thorough knowledge of the subject matter OR credentials recognized by the College
A list of courses is available for reference on the Continuing Education Courses page.
Only actual instructional hours are counted as credits. Breaks and rest periods should not be included.
Registrant File ▶ ▼
It is each registrant's responsibility to maintain a record of CE in their Registrant File. The file should include the following documents:
- Continuing Competency Activity Log and other details of Continuing Education activities (ie. CE Certificate, Official Confirmation with all CE details, receipts, course brochures/descriptions, handouts and notes);
- Documents showing the number of patients visits per month or year;
- Professional Liability Insurance; and
- Copies of application renewal forms/receipts and correspondences to/from the College.
Each year the College randomly selects a number of renewing registrants to audit the individual records of CE and patient visits. If you are selected for the audit, you will receive a written request to
- send in copies of your records, or
- make an appointment for a site visit.
Registrants may consider the following systems on minimum patient visits used by other registrants:
- Listing visits by date
- March 30: list the name of each patient seen on this day
- March 29: list the name of each patient seen on this day
- etc until you reach 200 visits
- Listing visits by patient name
- Patient ONE – seen on the following dates (25 visits)
- Patient TWO – seen on the following dates (50 visits)
- Patient THREE – seen on the following dates (80 visits)
- etc until you reach 200 visits
- Copy pages from your appointment book – clearly showing patient names for each date.