College of





of British Columbia

Upcoming Events

To keep Registrants informed about important dates on the education front, Board-related events, and other news and developments of interest, the College will be making Upcoming Events a regular feature of Balance.


September 2019 AGM: Where and When

The 2019 Annual General Meeting will be held:

  • Date:            Sunday, September 22, 2019
  • Venue:          Radisson Hotel Vancouver Airport
  • Address:        8181 Cambie Road, Richmond, BC

This year’s AGM will be a half-day event. Here’s how the Agenda is shaping up:

  • 12:00 noon                 Registration Starts
  • 1:00 pm - 2:00 pm      Education Seminar
  • 2:00 pm - 3:00 pm      AGM
  • 3:00 pm - 3:15 pm      Coffee Break
  • 3:15 pm - 4:00 pm      Question & Answers Session

The AGM provides an opportunity for the Board to report on its stewardship and for Registrants to discuss items of interest related to the mandate of the College. The College Bylaws require that the following matters be considered at the AGM:

  • Financial statements,
  • Report of the board, and
  • Report of the auditor (if any).

The AGM is open to members of the public, Registrants and College staff. Individuals unable to attend in person have the option of participating by webcast.

Prior to the AGM, Dr. Brad Matthews and Dr. David Cane will present Understanding the Practice Support Program – A Tool to Support the Development of your Practice. The College is in the final stages of developing and implementing the Practice Support Program (PSP), and Brad and David will talk about the ways Registrants can benefit from the program. Seminars are always well attended, and seating is limited, so it will be advisable to register early, as indicated in the Agenda shown above. Details will be shared as soon as they are finalized.

Continuing Education (CE) Credits will be given to those attending the Education Seminar and the AGM:

  • No CE credits given for the Q & A Session or for breaks.

  • In-person Attendees: CE certificates will be accorded for Registrants to document participation in their Continuing Competency Activity Log as Category A1 – Direct Participatory, Formal Programs.

  • Webcast Attendees: Registrants may document participation in their Continuing Competency Activity Log as Category C – Structured Interactive Activities.

Ample parking will be available at the Hotel, from 11:00 am through to 5:00 pm. 

Please mark your calendars now; we look forward to welcoming Registrants from around the province!

October 2019: Pan Canadian Examinations 2019-2020

The Pan Canadian Examination schedule is available on the College website. The Written Examination will be held on Saturday, October 19, 2019. For application information and deadlines, please click here.

December 2019: Board Election

Make your voice heard.

The Board is responsible for leading the College in its capacity as regulator, setting strategy and making policy designed to ensure the public receives ethical, competent care. It receives its authority from the Health Professions Act and ensures that the College meets public safety interests and duties as specified.

This year, there are three positions available for the 2020-2022 term. These positions are open to Registrants in District 1 (Lower Mainland) or District 2 (the province of British Columbia outside of Lower Mainland) for three candidates in total.

By voting in the 2019 CTCMA Board election, you make your voice heard and register your opinion as to how your CTCMA Board should operate. As an eligible Registrant, you have the right to vote, so make sure your vote is counted! Perhaps you know someone you would like to nominate, or maybe you’d even like to run for office yourself!

The election is scheduled for December 2019. Further information will follow.

Update from the Board

Highlights from the March 2, 2019 Board Meeting

Please click here for more information.

College is listening to you everyday

Effective communication is an essential tool in achieving strong, lasting, mutually respectful and engaged working relationships at all levels in any organization.

Please click here for more information.

Recent News

Reports on the past College Events

Registration Renewal

The annual registration renewal process was completed on March 31, 2019. Many thanks to our hard-working staff and a big thank you to Registrants who renewed online early. We regret that a few Registrants were late in renewing and as a result we were obliged to cancel their registrations. While these few Registrants awaited reinstatement, patients requiring services were of course kept waiting. It would be ideal if we could avoid inconveniencing patients next year and the College will be sure to provide ample notice(s) of the registration renewal deadline.

Registration Suspensions

There were as well several Registrants whose registrations were suspended due to expired Criminal Record Check (CRC) clearance. The expiration of CRC clearance in these few cases required the Inquiry Committee to investigate, as prescribed by the Health Professions Act. The requirement that Registrants keep CRC clearances current is to protect the public, your patients. Further information about the CRC requirement, and the means of checking out your status, can be found here . Check out the “Criminal Record Check – A Registration Requirement” article in this newsletter too.

Student Information Sessions

It’s always gratifying to meet with a wide range of people who are interested in learning about our profession and the educational requirements to enter it. Information sessions were held in Victoria and Vancouver in early March. We trust that the students and members of the public who attended found the information presented not only helpful but inspiring. We are currently reviewing the outcomes of these sessions and, as always, we welcome feedback. If you are reading this, and either attended one of these sessions or just want to know what’s involved in becoming a registered TCM professional, you’ll find additional information here.

Pan Canadian Examination Pilot Tests

We have completed running pilot-tests for the newly-revised Pan-Canadian Examination for TCM Practitioners, Acupuncturists and Herbalists. This was a parallel exercise run by four provinces: Alberta, Ontario, Newfoundland and BC. We gathered extensive feedback and comments from participants and would like to express our sincere thanks to all those involved.

Pilot Testing for Practice Support Program (PSP)

As you have heard by now, the Practice Support Program (PSP), when fully-developed, will support Registrants in ongoing career development by promoting professional behaviour, self-evaluation, peer mentorship and continued learning. Pilot testing is well underway and due to be completed in the latter part of April. We will be sharing the information gathered with Registrants and will be using it to further refine various aspects of the program.

Quality Assurance - Clinical Record Keeping Practice Standard Updated

Practice Standards are established in order to assist registrants by setting out the minimum level of traditional Chinese medicine care and for the registrants to better understanding their professional obligations, support their professional development, and define and resolve professional practice issues.

This practice standard on Clinical Record Keeping has been enforced since September 12, 2015.  The Quality Assurance Committee reviewed this Practice Standard and made amendments that the Board has recently adopted at their Board meeting on March 2, 2019.

In the updated version of this Practice Standard, a new Sample Form G – TCM Herbal Inventory Record is created to help registrants better track natural health products (including single herbs and herbal formula).  Keeping record of inventory of herbs helps to control purchases, supply and dispensing of herbs.  Due to the potential risks to the public caused by contamination, expiry and toxicity of herbs, careful records of inventory must be kept.

Please get familiar with this updated Clinical Record Keeping Practice Standard (Amended Version: March 2, 2019), as well as all other Practice Standards, by downloading it from the Quality Practice.

Criminal Record Check – A Registration Requirement

The Criminal Records Review Act requires that all registrants of regulated professions to undergo a Criminal Record Check (CRC) conducted by the Criminal Records Review Program (CRRP) offered by the Ministry of Public Safety and Solicitor General. It is a registration requirement to have a valid CRC. All current registrants must request a CRC at least once in every five years.

Do you know your CRC expiry date? Check now at the Member Portal. It is important that your CRC result remains valid throughout your registration with CTCMA.

To request a CRC, each registrant should apply online individually. The procedure can be found here. Please allow a few weeks for CRRP to process a CRC. Additional time will be required if applicants' fingerprints are required by CRRP.

The College assists you in completing this provincial government requirement by emailing a reminder when your criminal record check (CRC) is almost due.

Full information about Criminal Record Check can be found on the College Website.